ipma-usa logo Welcome to IPMA-USA's January-February, 2015 Newsletter!

This opt-in Newsletter is from IPMA-USA, the American Society for the Advancement of Project Management. We are the USA member association of the International Project Management Association. Enjoy!

In This Issue
1. PM Change Agents Blog, My First Project Portfolio
2. IPMA-USA Seeks Board Candidate Nominations for 2014 Elections
3. IPMA World Congress in Panama; Call For Papers, due February 20!
4. IPMA-USA Opens the Doors To Our Shiny New Website!
5. Product Team Performance Survey 2015 Awaiting Your Responses
6. Subscribe to the 2015 International Journal of Project Management!
7. IPMA News and Updates, From Around the World
8. Call For Papers Due March 13 for 2015 UTD PM Symposium
9. Featuring Tim Herd in Our Series on Leadership

1. PM Change Agents Blog, by IPMA-USA President Stacy Goff
Our Change Agents blog embraces the change that the practice of Project Management brings to the USA, and to society. We post below a teaser from this month's blog posting; click the bold heading to see our latest.

My First Project Portfolio
Many years ago (1973), in a Data Processing group in a local government organization (Lane County, Oregon) we had several large projects, and a large backlog of small maintenance, support, and “quick fix” projects. And, for this backlog of projects, the priorities continually changed. The changes were so frequent that we could plan our week’s work on Monday, but by Friday, little of that work was complete, because of many new, “even more urgent” projects, and because of priority changes in our backlog.portfolio, from Fotolia

We addressed this challenge by prototyping a solution: Keeping track of our “backlog” in (of all things) a box of punched cards. That was the primary input to many computer systems in earlier days. After we perfected the information we needed to track, we began to use an online version. In that era, online often meant a simple listing of card images on an 80-character screen. Unfortunately, our solution did little more than depress us—the backlog kept growing.

And then, several new books on Time Management emerged. We especially liked Alan Lakein’s How to Get Control of Your Time and Your Life. We decided that his insights, including better methods of prioritization, were the key. We added Urgency and Importance fields to our backlog list, with entries limited to 1, 2 and 3, where 1 was most important or most urgent. Note that Alan Lakein used A, B and C for the three choices, we used 1, 2 and 3, because they could be more easily averaged. And, we required that all entries must average 2, to force a sense of high, medium and low Urgency and Importance. Otherwise, everything would soon become Priority 1, destroying the value of the system.

These actions had turned our depressing backlog list into a manageable portfolio of small projects. We managed three types of project status, to reflect our emerging understanding of what it would take to truly manage our portfolio ... More


2. IPMA-USA Seeks Board Candidate Nominations for 2015 Elections
As you know, IPMA-USA is a professional organization dedicated to and run by volunteers from the project management community. These members and volunteers drive the strategy and direction of our organization based on what the community and our members see as the most pressing problems facing the practice of project management.

Each year a third of our Directors and Officers come to the end of their terms and we call upon IPMA-USA members with vision, energy, and who are willing to serve, to take their place. The Board is currently accepting nominations for the positions listed below. Each position serves a three-year term; you can click on a position to learn more about it.

This year's election is planned for the end of June. If you wish to nominate yourself, or someone else (with their permission) please review the Responsibilities and Duties (follow the links provided above). Then, submit a photograph and a short Statement of Qualifications and Statement of Goals for the position. These will be included in the IPMA-USA website and with links in the election ballot.

Thank you!
Joel Carboni, Vice-President -- IPMA-USA (IPMA-USA)
Reply to Joel

Energetic Team Members Needed
A great way to serve IPMA-USA, while you prepare to run for a leadership position this year or in future years, is to support each of these project teams, that are working on a series of events for this year and following years:


3. IPMA World Congress in Panama; Call For Papers, due February 20!
Panama City, Panama – IPMA announces the call for papers on the topic of project, program, and portfolio management in a multicultural context for the IPMA World Congress 2015, to be held in Panama City, Panama in September, 28-30, 2015.  Articles and papers related to this topic are welcome. Below you can see this event’s Major Themes and suggested areas of topics.


The program committee will use ConfTool Pro as the working platform for the submission, revision and selection process of papers. Those papers best rated will be selected for presentation at the WC2015 Scientific Tracks. The decision on the rejection or acceptance of a contribution is the responsibility of the program committee. Acceptance status can be “Paper”, “Poster”, or “Short Paper”. All completed submissions will be posted and publish in an indexed publication.

Submit Your Abstract Now

The WC2015 Program Committee accepts all submitted abstracts and organized sessions for presentation. You may only submit one abstract for presentation and be a spokesperson in one of our track session. If your paper complies with our requirements and is not selected for presentation it can still be published in the congress proceedings.

Important dates

Learn More at the IPMA 2015 World Congress Website! See you in Panama, 28-30 Sept.


4. IPMA-USA Opens the Doors To Our Shiny New Website!
website barIf you have not stopped by to see us lately, you should come visit. A combination of increased accessiblity, richer information about our IPMA Certification program, and a more modern (and responsive) face, we think you'll like what you see! We had a face-lift in 2010, but this time it was a complete overhaul, fully replacing some items that have been in place since 2001.

Amplifying on the highlights above, you will find:

More to come

We have spent the last five months changing links, notifying external sites that connect to our content (there are many of them) about changed links, and other tasks related to such a massive overhaul. If you find a broken link, Please let us know! Thank you!


5. Product Team Performance Survey 2015 Awaiting Your Responses
The Study of Product Team Performance 2015For the last three years, IPMA-USA has participated, together with IPMA, in a Global Study of Product Team Performance. The results, while targeted at Product Managers, also very much affect and involve Project and Program Managers. The 2015 survey is available, and awaiting your responses now.

Each year's survey ask a standard set of questions that help to closely monitor industry trends including product development methodology adoption rates, how product teams perceive the effectiveness of their performance, and a wide range of other topics. This year additional questions explore what we have learned from previous studies and what we are witnessing in the marketplace in real-time.

If you are interested in seeing last year’s study – to get a sense of the output of our market research – you can download the 2014 study here. For those of you who don’t enjoy reading white papers (we know you are out there!) there are four pages of infographics summarizing key data points that are very Twitter friendly. You can access them by clicking on this link.

This year’s new questions focus on user experience trends and reporting relationships, the impact an improving economy is having on product team turnover, backlog ownership and much more. We would love hear your thoughts on these subjects. You can add your voice to hundreds of others by clicking on this link. The survey takes six minutes to fill out and it’s very user friendly. All responses are anonymous. There is an option to self-identify if you decide you would like to participate in future studies or be the first to receive this year’s white paper.

The study closes March 21st, and we really need a nice proportion of competent and performing project and program managers in the survey results. If you provide your contact information at the end of the survey you will be entered into a random drawing for a new IPad Mini! IPMA-USA strongly encourages you to participate in this study!


6. Subscribe to the 2015 International Journal of Project Management!
IJoPMWe sent out a notice to IPMA-USA members in January, but this is our first public notice for 2015. We are now completing orders for the 2015 International Journal of Project Management (a.k.a. the IPMA Journal and a.k.a. the IJoPM). If you have already replied, you need not do so again.

The IJoPM is the premier, juried journal for international Project and Program Managers. It is available to current IPMA-USA members only.

Instead of paying the publisher's individual rate of $330, IPMA-USA members can receive the print version of the 2015 IjoPM for only $89 (that's a 74%+ discount). That's because IPMA-USA members are also members of the International Project Management Association (IPMA), and we get this special rate.

But is the IJoPM for you? If you are a PM Practitioner who wants to stay on the leading edge of project practice, then the IJoPM probably is for you. You can decide for yourself by viewing a sample issue before you order.

The Journal section of the IPMA-USA website has instructions for seeing samples and for ordering. Anyone can see the samples. But only IPMA-USA members can subscribe. If you have questions, please contact us.


7. IPMA News and Updates From Around the World
As part of our "two memberships in one" in addition to other IPMA news in this newsletter, we present some of the latest featured news items. We mentioned the IPMA World Congress above, planned for September 28-30, in Panama, and here's more, below. Enjoy the IPMA Family!

The IPMA Newsletter, 4th Quarter 2014
IPMA Newsletters, produced quarterly, offer news from IPMA and from around the World from our 55+ Member Associations. They are available from the IPMA website. The 4th quarter newsletter features the following items:

IPMA, IPMA-USA Awards Programs
A. IPMA announces the 2015 Project Excellence Awards in the newsletter (above), with more details at the IPMA website. PE Awards is the premier global project and program management awards program, and IPMA-USA is easing into the program. Note that the April 6 Application due date is an expression of interest; after that, you receive guidance in completing your Application Report.

leaflet_AA2015__cover_smallB. The IPMA Achievement Awards recognize unique project types and very special project manager achievements. This is an area that IPMA-USA is beginning to work on for 2015, with the program fully underway by 2016. This year's IPMA Achievement Awards have a July 30 due date, and you can see more information about the categories and the process at the IPMA website. Until IPMA-USA has our program underway, you can apply for the Achievement Awards directly, and we are glad to help you apply!

C. As mentioned above, IPMA-USA is beginning to work on our Awards program. We are beginning with the Achievement Awards, and Alan Tupicoff, of Australia, who helped develop Australia's Awards program, inspired the IPMA Achievement Awards program, and developed and the initial Asia Pacific Awards program, is helping us get started. And now we need volunteers: We are seeking a project team for the 2015 Achievement Awards. Note that IPMA-Canada is also beginning a parallel Awards program, and we have discussed the possibility of a North America Regional Awards program. If you are interested in participating in this Awards Project Team, contact IPMA-USA VP Joel Carboni.


8. Call For Papers Due March 13 for 2015 UTD PM Symposium
Begin planning now to attend the 9th Annual UT Dallas Project Management Symposium, planned for August 13-14 2015, in Dallas Texas. We have participated in almost every one of the annual events, and believe it to be one of the best regional project management symposiums in the country. In 2014, IPMA VP of Finance Andrew Bragg provided a great keynote; we have had an IPMA keynote speaker at every event since its beginning. This year, David Hudson, IPMA VP of Membership, will be the IPMA keynote speaker.

The theme of this year's event is Next-Gen Management of Projects: Performance, People and Processes. Perhaps it is not a coincidence, but that is what IPMA-USA and IPMA are all about! Abstracts are welcome on any topics related to project management; however of greatest interest are new ideas, concepts and experiences associated with the following topics: 

See the details for the Call For Papers at the event website. IPMA-USA strongly supports this event, and as mentioned above, IPMA supports it as well, with a special keynote speaker for every year's event. If you have any questions about speaking or attending, please contact Stacy.


9. Featuring Tim Herd in Our Series on Leadership
Leadership Learning Logo
Now that most organizations and PM practitioners have figured out that the so-called "Soft Side" is key to project success, what are we doing about it? In addition to practicing those skills, we feature Tim Herd, who shares his perspectives on Leadership.

Gaining credibility through crisis
Something has gone drastically wrong and, like it or not, you’re involved. What now?

Say you’re the supervising engineer at Three Mile Island when the alarms indicate a nuclear meltdown in progress.
– Or the CEO of Johnson & Johnson when someone poisons your brand’s Tylenol capsules.
– Or the County Sheriff as massive wildfires advance in a constricting ring around your residents.
– Or the Captain of a cruise ship when it runs aground off the coast of Italy and capsizes.
– Or the Director of Recreation when a new and violent gang claims your skatepark as its turf.
– Or the Office Manager when an underling hasn’t properly filled out his TPS Report.

Granted, crises come in all sorts and sizes of potential career-sinkers, and managing them and their responses is never a pleasant task. For a leader in a crisis, it is baptism by fire. Not only is it critical to deal effectively with the immediate consequences, it is crucial to the wellbeing of the innocent, the guilty, the present and future. And as the above examples attest, the caliber of leadership during the crisis, good or bad, makes all the difference in the eventual outcome. 

So while you may be spared an international incident or two, as a leader in your organization you will see your share of corporate crises and unmitigated mayhem. And although these successful tactics work at all times, (practice them in peacetime!) here are five never-fail strategies for growing your leadership credibility during a crisis, and enabling a better yet-to-come:  --More

Intuitive by choice, not by chance
Turns out I was clueless.

And true to the diagnosis, I didn’t even know it.

I only first realized it some years after I got married: that there really was something to the “women’s intuition” that Carol displayed, especially as she turned out to be correct, more often than not, in discerning the real intentions behind someone’s words.

Her instantaneous ability to gather pertinent information from various and sundry sources—words, tone, context, patterns, body language, and even comparative historical references and who-knows what-all—and be proved spot-on with her assessment, sometimes left me wide-eyed and slack-jawed. I’d be stunned: How does she do that?!

(My daughter is also pretty intuitive in communicating, but she also is very quick in discerning what is fashionably acceptable in her father’s sartorial choices—and what is “just WRONG!”)

Intuition (defined for us concrete-thinkers) is the direct perception of a truth or reality apart from any reasoning process. It’s the very real ability to immediately comprehend a situation or instantly generate a keen insight. (And it doesn’t have anything to do with gender, as I discovered—everyone possesses intuition in their own areas of strength.)

Whether innate or acquired, the ability to instantly read people, trends and situations is not just a tremendous talent to be sought by any leader; it is the hallmark of an exceptional leader.

In the novel The Noticer by Andy Andrews, the title character explains his talent. “I notice things that other people overlook. And you know, most of them are in plain sight… I notice things about situations and people that produce perspective. That’s what most folks lack—perspective—a broader view. . . and it allows them to regroup, take a breath, and begin their lives again.”  --More


IPMA-USA is the American Society for the Advancement of Project Management. We are a not-for-profit organization, staffed and supported by volunteers who are dedicated to improving Performance Competence in Project and Program Management. See our past newsletters at our website.

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